When managing a team of photographers covering global summits, "shooting well" isn't enough. From using serial numbers for automating credits to "Slating the Room" for visual organization, here are the five non-negotiable field habits we demand from our team to prevent metadata nightmares and ensure a seamless handoff.

At high-profile events like CGI, a photo delivered tomorrow is a photo wasted. We break down the exact "Newsroom" infrastructure we use—from Airtable scheduling and strict 24-hour military time folder structures to Photo Mechanic hot codes—to move thousands of assets from camera card to distribution while the event is still happening.

Traditional gallery tools weren't fast enough for our "Real-Time" requirement, so we built our own. A technical look at how we connected Frame.io, n8n, and Cloudflare Workers to create a custom "Headless" publishing engine. See how triggering a simple "Publish Now" metadata field in Frame.io routes assets to Flickr and a client’s DAM simultaneously without creating duplicates.