At high-profile events like CGI, a photo delivered tomorrow is a photo wasted. We break down the exact "Newsroom" infrastructure we use—from Airtable scheduling and strict 24-hour military time folder structures to Photo Mechanic hot codes—to move thousands of assets from camera card to distribution while the event is still happening.

Traditional gallery tools can’t handle real-time event photography. Here’s how we built a custom approval and publishing engine using Frame.io, n8n, and Cloudflare Workers—so editors, clients, and internal teams can publish assets instantly without bottlenecks or duplicates.

When managing a team of photographers covering global summits, "shooting well" isn't enough. From using serial numbers for automating credits to "Slating the Room" for visual organization, here are the five non-negotiable field habits we demand from our team to prevent metadata nightmares and ensure a seamless handoff.